Medical Information System


Software for integrated automation of medical institutions’ activities

The system includes the following subsystems (sections):

  1. User's desktop
  2. Administration
  3. Patient monitoring
  4. Pharmacy and warehouse
  5. Biopsy
  6. Planning department and accounts department
  7. Radioimmune laboratory
  8. Radiology
  9. Physiotherapy
  10. Central laboratory
  11. General administration
  12. Statistics

Movement of documents in polyclinic: Medical records, Initial examination by endocrinologist, Referrals, Specialist advice, Test results, Polyclinic conclusion.

Movement of documents in hospital: Case histories, Admission room and department inspection, Prescription of medicines, Appointment cards to narrow specialists and to examinations, Patient transfers, Bed occupancy, Substantiation of treatment, Discharges from the hospital, etc.

Information on patients contains all patient data (name, date of birth, gender, passport data, etc.), medical record and all his case histories. Here the registry or cashiers can refer patients to doctors and examinations and using the window of online queue they can receive the list of doctors' occupancy for the current moment and make a patient appointment with a doctor. A registered patient appears in a list of patients at a doctor's desk immediately.

The document “Case history” is created for a patient in the admission room and helps to assign the patient to one of departments of the clinic. With the help of this document, doctors can trace the entire history of documents created for a patient.

The system has initial examination documents that contain all the data on a patient's condition at the time of the arrival to a doctor. This document, like many others, can be printed by clicking “Print”.

The document “Referral” contains a list of services that should be rendered to a patient. It is established as a separate document and can be formed from an Initial examination by a doctor. The document controls rendering of service to a patient and then passes this information to the document that creates the Reconciliation statement and calculates the cost of patient’s treatment in the clinic.

The document “Recording of bed occupancy” reserves a bed for a patient and calculates the period of stay in the department ward.

Specialists of the clinic register their consultations in the document “Specialist consultation”. Content of the consultation and recommendations can be filled in from the templates which were previously entered into the system. These templates can also be used in other documents that may require the doctor to enter a large amount of text, such as an Initial examination, Substantiation of diagnosis, Discharge from the hospital, etc.

Test results are presented by the documents of four laboratories: Central Laboratory, Radioimmune Laboratory, Radiological Laboratory and Histology and Cytology Laboratory. Each laboratory has its own specifics. In the Central Laboratory you can create various tests which become necessary during the work with patients. Test results can be printed.

To make the addition of the Central Laboratory test results to the system easier, there is a special general form. You can select the type of test from the list of tests which were assigned to a patient and select the patient from the list of patients to whom this test was assigned. Then you can fill in the results on indicators and press the button “Create a new result”.

During the biopsy, numbers of used blocks can also be included in the document with a result.

After the radiological diagnostics, doctor enters his conclusion and recommendations in the document with a result of diagnosis.

When entering the radioimmune laboratory test results, the input data for several tests can be grouped into one document and printed on one form.

The patient can get a printout of the test result at the Information department, whose desktop looks like this:

During physiotherapy, a physician can assign several services from a physiotherapy scroll box. Calculations for services are made automatically.

Various reports on the movement of medicines allow you to see the arrival, movement and consumption of all medicines and medical products in quantitative and summary terms, as well as in the context of a certain period or in a certain clinic department. The system contains the following reports (additional reports can be added at the request of the Customer):

  • Medicines of a narrow specialist’s cabinet
  • Department report on all medicines
  • Department report on days
  • Income and expenditure department report
  • Report on requested medicines
  • Report on controlled substances and dialyzers
  • Supplier report
  • Monthly supplier report on a type of medication
  • Report on a medicine
  • Report on income and expenditure of medicines in different departments
  • Write-off to abandoned patients
  • Frequently used patient’s medications
  • Frequently used pharmacy products

A doctor can create the document “Discharge from the hospital” for discharging hospital patients. There are fields for treatment outcome, diagnosis on discharge (principal and concomitant diagnosis), recommendations, etc.

Before printing “Discharge from the hospital” out, all data on a patient, such as admission diagnosis, test results, conclusions of specialists, etc., is automatically collected in a single document for printing.

When creating the Certificate of services rendered, all information on a patient's Case History is automatically collected by clicking the button “Fill in”:

The receipt of funds is recorded in the document “Cash receipt”:

After a patient’s payment, Reconciliation statement can be created and automatically filled in by the system.

Prices for services are set by the Planning Department:

The system can keep records on preferential orders. An order is fixed for each eligible patient and calculation for such patients is made according to a separate price group.

The planning department, the accounting department and the director of the clinic have access to financial reports located in the subsystem Planning and accounting department:

  • Analysis of treated patients
  • Analysis of treated patients by patient type
  • Productivity of doctors
  • Consultations of doctors
  • Prescription of patients’ medicines
  • Total cash reconciliation
  • Services rendered
  • Report on doctors
  • Report on use of oxygen
  • Report on hospital orders
  • Report on hemodialysis patients
  • Report on patients with outpatient orders
  • Report on distributed orders for a period
  • Report on write-off of self-supporting medicines to budget patients
  • Report on doctors and patients
  • Report on visits and amounts in the context of doctors
  • Report on incoming patients by region
  • Patient count
  • Amount received for bed-days
  • Registration on cash
  • Registration on cash by referral dates
  • Summary price list
  • Financial report
  • Prices for services

The subsystem Statistics allows you to generate reports that are necessary for a proper work of the clinic, research of diseases and results of treatment.

The subsystem Statistics contains the following reports:

  • Analysis of morbidity by nosology
  • Analysis of hospital beds for a year
  • Analysis by gender and age
  • Productivity of doctors
  • Productivity of doctors (by specialities)
  • Information on nosologies
  • Blood transfusion data
  • Blood transfusion data (by patient)
  • Outpatient clinics activities
  • Hospital activities and use
  • Record of patients’ and hospital beds’ movement
  • General activities of medical institutions
  • Report on hospital orders
  • Report on incoming patients by region
  • Results of treatment
  • Information on treated patients (expanded)
  • Information on patients treated in department by budget
  • Information on patients treated in department by region
  • Information on patients treated in department on self-financing
  • Information on patients treated in departments of the Republican Specialized Scientific Practice Medical Center of Pediatrics (“РСНПМЦЭ”)
  • Information on treated patients by orders
  • Comparison of treatment with standards

You can also put a diagnosis according to the International Statistical Classification of Diseases and Related Health Problems (ICD-10), according to which the patients are treated:

Each diagnosis gets its own standard of treatment in accordance with services provided in clinic.

You can check patient's treatment for compliance with treatment standards by clicking “Compare with treatment standards” in the medical history window. Then you can view a report with results:

If you wish, we can make a free presentation of the MED IS system.

Software technology: 1C 8.2 platform